GRI
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Content
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2-1 Organizational details
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EOS Holding GmbH is a 100% subsidiary of the Otto GmbH & Co. KG with headquarters in Hamburg, Germany.
More information: About this section
More information: Details on the fiscal year
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2-2 Entities included in the organization’s sustainability reporting
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Please see: About this section
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2-3 Reporting period, frequency and contact point
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The combined Annual Report & Sustainability Report of the EOS Group covers the fiscal year 2022/23 from 1 March 2022 to 28 February 2023 and will be published annually from now on. The report was published in July 2023.
More information: About this section
More information: Changing finances for the better
For contact details please see our Corporate Responsibility section on our company website.
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2-6 Activities, value chain and other business relationships
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Please see: Changing finances for the better
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2-7 Employees
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Please see: HR-Table in the sustainability section
The figures are presented in headcount and compiled as of the end of the business year (28 February) unless otherwise stated.
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2-8 Workers who are not employees
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Please see: HR-Table in the sustainability section
Common types of work performed by these workers include administrative tasks, IT support and marketing services.
The figure is presented in headcount and compiled as of the end of the business year (28 February).
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2-9 Governance structures and composition
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Please see: Interview with the EOS Board
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2-12 Role of the highest governance body in overseeing the management of impacts
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More information: Our sustainability management
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2-13 Delegation of responsibility for managing impacts
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More information: Our sustainability management
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2-14 Role of the highest governance body in sustainability reporting
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The Board of Directors has reviewed and approved the information in this report, including the material issues discovered in the materiality assessment.
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2-15 Conflicts of interest
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The issue of conflicts of interests is addressed in the Code of Conduct, which is publicly available on the company website and within this report.
More information: Our Code of Conduct
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2-17 Collective knowledge of the highest governance body
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Please see: Our sustainability management
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2-22 Statement on sustainability development strategy
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Please see: Foreword from our CEO
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2-23 Policy commitments
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At EOS we have multiple policies regarding responsible business conduct, including our Code of Conduct and our policy regarding Ethical Debtor Management, all of which are approved by our board of directors. EOS is a signatory to the UN Global Compact (UNGC). We follow the framework for implementation to monitor and enforce universal principles in the areas of human rights, labor, the environment, and anti-corruption as laid out in our public Code of Conduct. Our conduct is based on integrity and compliance with laws, regulations and the Universal Declaration of Human Rights. In following the tradition of our parent company, the Otto Group, we are committed to take action against any kind of human rights violations. This includes our self-imposed requirement to work only with partners and clients who pass our business partner checks and in places with no indications of human rights violations. Furthermore, we are committed to fair treatment of our stakeholders, especially defaulted payers.
In addition, please see: Our Code of Conduct: Clear rules for fairness toward one other
and Global responsibility: The UN Global Compact as well as Business Ethics & Safeguard Compliance and Responsible Acquisition of Portfolios & Partnerships
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2-24 Embedding policy commitments
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In order to ensure coordinated and targeted action within the EOS Group, we have issued guidelines for all employees. The guidelines contain binding framework requirements for a defined scope. They are based on applicable laws, corporate principles and strategic objectives.
Group-wide guidelines are drawn up by departments with functional responsibility. Adherence to the guidelines and group requirements is monitored by the Compliance Department. Each group guideline must be approved and signed by the EOS Board. In addition, acknowledgement of all managing directors within the EOS Group must be obtained and documented. The group-wide compliance network communicates the policy throughout the organization and provides training on its application.
The group-wide guidelines of our parent company Otto Group also apply to the EOS Group. These guidelines are directly applicable and require only acknowledgement of the managing directors before they are communicated to the organization.
Please refer to Our Code of Conduct: Clear rules for fairness toward one other
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2-25 Processes to remediate negative impacts
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We at EOS have formulated a clear commitment in the Code of Conduct to ensure compliance and to address all grievances we receive through numerous channels, including our own group-wide whistleblowing hotline. We continuously work on the remediation of negative impacts by taking action wherever necessary. Therefore, we have development a structured process to handle grievances and any report received.
We take confidentiality seriously by treating the reports received and the identity of persons providing information with the highest discretion. In every case, we document the correct processing of all reports received.
Our whistleblowing portal is publicly available through every local company website. When submitting a report, the whistleblower can decide whether to provide their clear name and whether the report should be submitted to EOS and the Otto Group jointly or to the Otto Group only.
The whistleblower is able to set-up a PostBox on the platform so we can provide prompt feedback and interact with the person while ensuring anonymity. If no PostBox is set up, no feedback and inquiry can be made directly.
After receiving the report, we apply clear criteria (severity, complexity, functional level) and determine the compliance relevance on a case-by-case basis. Further, we decide whether a report can be processed by the local compliance organization and whether local clarification work must be carried out directly by the central compliance organization.
We ensure that compliant-relevant issues are handled carefully and result in the implementation of remediation plans as needed. In the case of serious allegations, an ad-hoc report is sent to the CEO and the EOS Group management member responsible for the national company and to the Otto Group. In the case of minor offenses, the cases are handled by the Compliance Organization. The Executive Board is informed as part of the consolidated regular reporting.
In addition, please see Business Ethics & Safeguard Compliance
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2-26 Mechanisms for seeking advice and raising concerns
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It is in the interest of all of us to safeguard the reputation of EOS and to prevent compliance issues from arising. Therefore, we are committed to fair and responsible business conduct and have formulated overarching guidelines in our Code of Conduct. To ensure that individuals are able to raise concerns about our business conduct, we have published the access to our whistleblowing system on every company website and encourage not only employees, but also business partners and customers to report any violations of our business conduct.
We take reports about violations of compliance and business conduct seriously, investigate them and take appropriate measures - also beyond our company. Only if we know about infringements can we act to prevent future risks and to ensure the compliance with our standards.
Furthermore, we enable our business partners to implement our organizational policies and practices for responsible business conduct by publishing the Code of Conduct on our company website and providing additional guidance. By establishing business relations with EOS, our suppliers commit themselves to compliance with laws and our standards.
In addition, please refer to Business Ethics & Safeguard Compliance
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2-28 Membership associations
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For the list of membership associations, please see the final version of the sustainability section Association work for high standards.
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2-29 Approach to stakeholder engagement
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Please see: Materiality analysis
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2-30 Collective bargaining agreements
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Share of employees covered by collective bargaining agreements as of 28 February 2022/23: 40%
The above-mentioned figure refers to agreements between employee representatives and EOS. For all other employees, there are individual agreements with the employer.
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3-1 Process to determine material topics
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Please see: Materiality analysis
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3-2 List of material topics
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Please see: Our material topics
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201-1 Direct economic value generated and distributed
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Please see: The financial year at a glance
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205-1 Operations assessed for risks related to corruption
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100% of EOS operations are assessed for risks related to corruption.
More information: Compliance in figures
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205-2 Communication and training about anti-corruption policies and procedures
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100% of employees had direct access to the Code of Conduct or Anti-Corruption policies during the reporting period 2022/23.
More information: Compliance in figures
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205-3 Confirmed incidents of corruption and actions taken
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Confirmed incidents of corruption: 2020/21: 0; 2021/22: 0; 2022/23: 0.
More information: Compliance in figures
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401-1 New employee hires and employee turnover
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Please see: HR-Table in the sustainability section
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401-3 Parental leave
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Please see: HR-Table in the sustainability section
Please note: The figure contains multiple entries for absences spanning more than one fiscal year.
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404-1 Average hours of training per year per employee
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Average hours of training per employee: 2020/21: 20.0; 2021/22: 25.5; 2022/23: 31.2.
More information: Empowerment in figures
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404-2 Programs for upgrading employee skills and transition assistance programs
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Please see: Empowerment in figures
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405-1 Diversity of governance bodies and employees
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Please see: HR-Table in the sustainability section
Please note: Gender as indicated by the employees themselves. In the reporting year, fewer than five (5) employees did not assign themselves to either of the two binary genders and therefore are not shown for data protection reasons.
Please note: Management is defined as staff with responsibility for leading people (including call center supervisors, team leaders, line managers, etc.)
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413-1 Operations with local community engagement, impact assessments, and development programs
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Please see: Social Impact through Financial Literacy
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418-1 Substantiated complaints concerning breaches of customer privacy and losses of customer data
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Requests received by data protection supervisory authorities following debtor complaints 2022/23: 82; of those substantiated: 0.
More information: Data security in figures
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